What are the Top 100 Tasks a Virtual Assistant Can Do For Your Business?

What is a Virtual Assistant?

Before we cover the extensive list of what a virtual assistant can do for your business, let’s discuss what a virtual assistant is. In short, they are someone who can help you in most facets of your business. You can hire virtual assistants that specialize in different areas, or you can hire a virtual assistant that can do mostly everything. But, for the most part, a virtual assistant can help you with just about anything business-related.

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If you’re wondering if virtual assistants only help people in specific industries, the answer is most industries can hire virtual team members. But, here are the industries that most commonly hire virtual assistants:

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• Residential and commercial real estate
• Business coaching
• Marketing
• Fitness coaching
• Nonprofit and charity
• Finance

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In addition to those industries, most startups hire virtual team members across every industry. A virtual assistant that works for a startup usually covers the tasks that the full-time employees can’t get to. This helps save the startup money as they don’t need to hire another employee in the beginning stages of their business.

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100 Tasks a Virtual Assistant Team Member Can Do

Before hiring a virtual team member, it’s worth asking yourself if they could actually help you. Because of the diverse backgrounds of virtual assistants, you are likely to find someone that can effortlessly help you. Below are the top 100 tasks a virtual assistant can do.

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Marketing Tasks

1. Graphic design for marketing flyers
2. Create real estate listing flyers
3. Respond to social media messages
4. Respond to comments on social media posts
5. Graphic design for social media images
6. Respond to emails
7. Send out monthly newsletters
8. Gather data on a target audience
9. Write blog posts or articles
10. Post in your Facebook groups
11. Monitor customer reviews and responding accordingly
12. Make cold calls
13. Do competitor research
14. Proofread or edit blog posts
15. Publish blog posts on your website
16. Find high-quality stock images to use on social media or your website
17. Update your website with up-to-date information or events
18. Optimize your website according to SEO guidelines
19. Ensure your website is fully accessible
20. Schedule content for social media
21. Perform content audits on social media and your website
22. Do product or service research
23. Design digital or physical business cards
24. Create email templates
25. Write blog posts
26. Manage sales funnels
27. Transcribe podcast episodes to use for other forms of content

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Administrative Tasks

1. Organize customer data
2. Organize computer files
3. Follow up with customers after their experience
4. Schedule meetings with prospective clients
5. Answer your business phone calls
6. Transaction coordination
7. Community management
8. Data entry
9. Book travel plans and accommodations
10. Call back missed calls after business hours
11. Hand-write thank-you notes to current or past customers
12. Send hand-written cards to clients on special occasions
13. Take notes during meetings
14. Order office supplies
15. Process payments from customers
16. Schedule co-working spaces for meetings with clients
17. Create presentations for meetings
18. Manage contact lists
19. Prepare reports for clients
20. Be the point of contact for potential clients
21. Transcribe meetings to have on record
22. Transcribe webinars for accessibility
23. Event planning, whether it be digital or physical
24. Help desk support
25. Respond to chatroom inquiries, no matter the time
26. General administrative support

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Accounting and Finance Tasks

1. General bookkeeping
2. Manage and keep track of digital receipts
3. Keep online records
4. Create and maintain spreadsheets
5. Notate reimbursement of employee expenses
6. Send out invoices to clients
7. Set up payroll tools
8. Manage your payroll tool
9. Schedule payments to contractors
10. Keep track of budgeting
11. Open or close a client’s investment accounts
12. Categorize expenses for tax forms
13. Send tax information to your CPA

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Processes and Logistics Tasks

1. Design workflows for particular teams
2. Set up processes for delivering goods or services
3. Send surveys to clients regarding the experience of receiving products or services
4. Create efficiency reports
5. Communicate with suppliers
6. Organize supplier delivery times
7. Email customers to set up a delivery time
8. Contact suppliers about delivery discrepancies
9. Order supplies to make products
10. Create schedules for delivery drivers
11. CRM tool set up

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Human Resources Tasks

1. Design surveys to get feedback
2. Organize anonymous feedback and claims
3. Create company-wide surveys
4. Send out surveys from your email address to fellow employees
5. Interview employees as a neutral third-party
6. Transcribe mediation meetings to have on record
7. Email health resources for employees
8. Help employees get signed up for insurance or benefits
9. Create onboarding materials for new employees
10. Manage the onboarding process for each new employee
11. Answer questions from new employees
12. Create presentations to welcome new employees
13. Gather the most commonly asked questions to improve onboarding
14. Research insurance companies to work with
15. Manage performance reports

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Recruiting Tasks

1. Gather names of potential employees to contact
2. Message prospects for open roles
3. Give information about your company’s values and mission
4. Do initial interviews to ensure prospects have the basic requirements for a role
5. Follow up with candidates after their interview
6. Schedule interviews with managers
7. Order gifts for candidates
8. Candidate nurturing

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There you have it – the top 100 tasks a virtual team member can do for your business. As mentioned above, this just scratches the surface of all of the things a virtual assistant can do for your business. No matter your industry or how many employees you have, you will likely benefit from having a virtual assistant.

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If you would like to hire a virtual assistant, Assistantly is here to help! We have a team of world-class virtual assistants that have industry specialties. Contact us today to get in touch with one of our team members.