Working Effectively with your Unicorn as a Strategic Delegator

You’re not here to hand-hold. You hire smart people so you can stay in your lane—and keep momentum moving. You move fast. You speak in outcomes. You expect others to just get it.
But let’s be honest: sometimes “just run with it” turns into “ugh, why didn’t this turn out right?” Sound familiar?
If so, you’re not alone—and you’re not doing it wrong. You’re just ready to delegate smarter, not slower. This blog is your shortcut to better results, fewer course corrections, and way less time spent fixing what should’ve already been done.
No micromanaging. No drawn-out SOPs. Just a few smart shifts that help your Unicorn execute exactly the way you hoped they would.
Inside the Mind of a Strategic Delegator
Here’s what you’re probably great at—and where things might occasionally stall:
You’re amazing at... But sometimes run into...
Delegating with speed and trust Misalignment or confusion mid-task
Hiring for initiative Needing to step back in and course correct
Letting people run with it Silence that leads to drift or delay
Here’s the good news: you don’t need more meetings. You just need simple structures to keep clarity high and surprises low. 🔥
What Your Unicorn Needs to Thrive
Your Unicorn doesn’t need hand-holding. They need direction, context, and the freedom to run with confidence—not confusion.
Here’s what helps them deliver like a pro:
✅ Clear expectations from the start
✅ Light, regular updates (not constant pings)
✅ Open-ended check-in questions to avoid assumptions
✅ A few examples or references to reduce guesswork
✅ A structure that supports, not slows
The 5 Pillars of Strategic Delegation
If you want better results, faster turnaround, and fewer “wait… what happened here?” moments—this is your framework.
Pillar: Context
What to Do: Share the what and why
Why It Works: Helps your Unicorn make smart decisions without guessing
Pillar: Communication Preferences
What to Do: Set check-in style and timing
Why It Works: Keeps you updated without slowing you down
Pillar: Boundaries
What to Do: Define time, scope, and priority
Why It Works: Prevents gold-plating and wasted effort
Pillar: Access & Authority
What to Do: Provide the tools and decision rights
Why It Works: If they’re blocked, they can’t move
Pillar: Feedback
What to Do: Offer light, clear feedback as they go
Why It Works: Helps refine their work and reduce repeat mistakes
💡 These five steps take 5 minutes. They’ll save you hours of rework later.
Quick Delegation Template (Use in Slack, Loom, Email)
Whenever you hand something off, try this format:
🧠 Context: What’s the goal? Why does this matter?
📆 Deadline: What do you need by when?
✅ Success: What would “great” look like?
🧰 Resources: Any links, tools, or past examples?
📣 Communication: When should they check in—and how?
Say This, Not That
Instead of...
“Can you just handle this?”
Try Saying...Here’s the outcome I want—let me know how you’d approach it.”
“Make it better.”
Try Saying...Make it feel cleaner and more skimmable—like the April newsletter.
[No check-in]
Try Saying...Send me a first draft Wednesday—I’ll confirm we’re aligned.
Common Pitfalls (And Fast Fixes)
The pitfall, what happens next and the fast fix:
The Pitfall: Vague direction
What Happens: Unicorn spins wheels or overbuilds
Quick Fix: Add 1–2 examples or record a quick Loom
The Pitfall: No check-in
What Happens: Task veers off course
Quick Fix: Schedule a midpoint review or async check-in
The Pitfall: No feedback
What Happens: Mistakes repeat
Quick Fix: Give 10 seconds of input or praise via Slack or comment
What Your Unicorn Wishes You’d Say
These are the quiet truths that unlock incredible support:
🦄 “A Loom or screenshot saves me hours of guesswork.”
🦄 “Tell me what feels off—I’ll figure out how to fix it.”
🦄 “Just one good example helps me hit the mark.”
🦄 “Once we get this right, I’ll make it repeatable for you.”
Try This Right Now: Task Walkthrough
Got a task you just delegated—or are about to? Run it through this checklist:
- Did I explain the why behind it?
- Do they know what “done well” looks like?
- Have I set a check-in point or feedback loop?
- Do they have the tools, access, and autonomy to execute?
- Have I booked time to review, refine, or approve?
📌 Bonus: Ask your Unicorn to turn the final version into an SOP so next time runs even faster.
Tools That Fit Your Style
Tool & Why It Works...
Slack + voice notes
Quick async direction and updates
Loom
Share feedback and vision in under 2 minutes
ClickUp/Asana
Visible milestones without constant check-ins
Google Docs + comments
Easy, fast reviews without meetings
Final Thought: You Don’t Need to Change—Just Tighten
You already delegate with trust. You already lead with vision.
All you need is just enough structure to make sure your Unicorn is running in the same direction you are—without you needing to circle back.
Because when your delegation style is matched with the right system? Your Unicorn can move just as fast as you do.
✨ Delegate like the visionary you are.
Because when you get delegation right, everything moves faster.





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